SEASON

• Fall season runs from mid-August through October.
• Spring season runs from March- mid May.
• Summer season runs from mid-May through mid-August. 

A schedule of practices/events/games/showcases, only dates and locations not times, will be provided to you in a timely manner after the start of the season. Parents and players are asked to be committed to all the scheduled events/games/showcases. Two practices a month are mandatory.  Players unable to attend any of the practices/events/games/showcases will be responsible to let the head coach know no later than 48 hours before, unless an emergency arises.  We reserve the right to pick-up players for the team.

Players will have access to the coaches, fields, and indoor cages when available.  You are financially responsible for the entire season. If a player leaves the team prior to the end of the season, parents are responsible for the full cost of the season. Season begins August 21, 2023  and ends August 13, 2024.

FINANCIAL OBLIGATIONS

* Upon a roster invitation, an initial cost for uniforms will be due within the 14 days. Fundraisers will also be required. Our calendar fundraiser will begin upon invitation, resulting in a total $465. If the calendar is not filled the parent will be responsible for the leftover amount on October 1st, each year. Our second fundraiser will be a collection of gifts from each player/parent. These will be put together in a basket and then raffled off at the end of February. Our calendar fundraiser covers our entry fees into our tournaments. Sponsorships and other fundraisers throughout the season will help with equipment costs and travel for the non-parent coaches. Equipment costs include softballs and general equipment maintenance.  Surplus funds will be used to help build the program for future years and any invitational events we may be invited to. All money is spent towards our players to lead them to success.

Payment options:  

    Paypal: Timothya.white@yahoo.com Friends and Family/Note: Lady Pioneers Softball

    Venmo: @PioneerTALLC 

    Zelle: Timothy White: 304-997-9686

Voluntary quitting, dismissal due to rule violations or disciplinary reasons results in a loss of collected funds. Any funds due from the uniform and tournament costs of $665 will be payable immediately upon the players' last day.

ADDITIONAL FEES

Any gate or parking fees assessed by individual venues will be due individually, to the team, prior to the event.

Each player will be assessed additional coaching fees if the team travels more than 40 miles for any league/tournament/showcase event. Additional non-parent coach’s fees will include reimbursement for mileage (Federal reimbursement rate per mile used for calculation for both ways from Glenville, WV) and hotel rates in the surrounding area for the duration of the event. We are hopeful that our fundraising and sponsorships will cover these costs. 

OUT OF TOWN TRAVEL

When our team is playing out of town, each parent is responsible for meals and lodging.  If parents are unable to accompany their child, parents are responsible for making the necessary lodging and meal arrangements. In some instances, such as any national/world series events, we may block rooms for our organization to stay at the same hotel, but it’s the parents’ obligation to fulfill the financial costs.

PLAYER EXPECTATIONS & RULES

I understand that by violating or not adhering to any of these rules gives my coaches the right to remove me from the game for an undetermined period of time until he/she sees fit. Coaches also have the right to dismiss me from the remainder of the season. I understand my playing time is not guaranteed. I will earn the right to play on the field in games through hard work at practices and on my own time. Playing time is not limited to just abilities, but attitude, effort, heart, and being coachable.

1. I will respect the game of softball and its rules. 
2. 1. I will learn the rules and follow them, so I play the game the right way.
   2. I will attend mandatory practices.

• I understand my playing time is not guaranteed. I will earn the right to play on the field in games through hard work at practices and on my own time. Playing time is not limited to just abilities, but attitude, effort, heart, and being coachable.

1. While at practice or games I will not be a distraction.  I will commit to staying focused on softball and my player development.
2. I will wear the proper practice attire i.e.: practice shirt, softball pants, belt, and cleats, unless otherwise instructed by my coaches.
3. I will not use offensive or abusive language.
4. I will not use or possess tobacco, alcohol, steroids, electronic cigarettes or illegal performance enhancing drugs.
5. I will sprint on and off the field.
6. I will wait for dismissal from my coach(es) at the end of games and practices.
7. I will not use smart devices or cell phones while playing or practicing, without permission.
8. During practice or games, I will not leave the dugout to speak to my parents/relatives/friends unless my coach has given me permission to do so.
9. I will respect the authority of the umpires, even though I may not agree with his/her calls.  
10. I will not argue an Umpires call.
11.  I will not abuse/throw any equipment.
12. I will not disrespect any of my coaches.  I will listen to their instruction, and I will acknowledge it in a positive manner, so I understand what they are teaching me.
13. I will not taunt or humiliate another player/coach/parent. 
14. I will commit to asking my coaches questions if I do not understand what they are attempting to teach me.  Communication is key, we are here to learn!

PARENT EXPECTATIONS & RULES

If a parent violates any of the following, they acknowledge that they may be removed from any event and/or additional events. Additionally, my child may be immediately removed from that event or removed from the team altogether. Coaches are here for their players; we believe in positive reinforcement and expect parents to play the same role. Parents are an extension of WV Lady Pioneers Softball. More importantly you are your child’s role model. 

1. 1. I will encourage and set a good example for my child to ensure good sportsmanship and self-discipline is taught. We all want to win, but WV Lady Pioneers Softball is more concerned about the development of our youth.  They are our future.
   2. I understand that I have voluntarily decided to join WV Lady Pioneers Softball. I understand that I have accepted during scheduled practice times and scheduled games/event times, to willfully and knowingly release my child into the care and oversight of WV Lady Pioneers Softball and its coaches. I will not interfere with the coach’s preparation, instruction or game time decisions. If I feel irreparable harm may come to my child as a result of WV Lady Pioneers Softball or its coaches decisions, I will notify coach(es) immediately.
   3. I will let the coaches do their job to ensure my child becomes a better softball player.  I will not coach my child from the stands during practice or games.   
   4. I and my guests will be a positive role model for my child and will encourage sportsmanship by showing respect and courtesy for all players/coaches/officials/ spectators at every practice/game.
   5. I will not verbally or physically abuse an umpire/coach/child/parent.
   6. I will accept the umpires calls as they have been made and I will not verbalize my opinions (positive or negative) during or after the game.  
   7. I will not have any interaction with any league/tournament/event director.  I will contact my coach/manager who will represent WV Lady Pioneers Softball for any questions/concerns.
   8. I will not speak disrespectfully to any WV Lady Pioneers Softball coach(es)/players/family members/opposing coach(es)/opposing players.
   9. I will not recruit current WV Lady Pioneers Softball players/families to play for another existing team or a proposed team.   
   10. I will not enter the dugout or talk to my child during warm-ups/pre-game/game or prior to dismissals to talk to my child unless specifically asked to do so by the coach/manager.

• I understand my child’s playing time is not guaranteed but is earned through practices and time spent working to get better at home. Playing time is not limited to just abilities but also attitude, effort, heart, and being coachable.

1. If I have an issue as relates to the team ie: coaching decisions/playing time/positions, etc; I will wait 24 hours after the tournament/practice to discuss it with the Head Coach.  I will never address the coach before, during, or after the game/practice.  If I am not satisfied with the resolution, I will contact the owner of WV Lady Pioneers Softball which will result in a meeting between the Head Coach Parent and the Owner WV Lady Pioneers Softball.  I understand that this meeting may not result in the outcome I desire and accept the outcome.  

BIRTH CERTIFICATE

Players must have a copy of their birth certificate or photo ID available. Any team can challenge the age of a team member, if there is no record of birth certificate players can be removed from participating and games forfeited. We ask that you have an original copy or digital copy of your child’s birth certificate that you can give to your team manager upon acceptance of the roster spot. The seal must be visible in the photo/copy.

CONTACTS

Timothy White (President/Coach): 304-997-9686

Samantha Hickman (Vice President): 304-517-0292

Chris Brown (Coach): 304-613-5995

WAIVER/RELEASE AND EMERGENCY INFORMATION

I/We am/are the parent, guardian or custodial person of the above child, in consideration that she softball with Little Pioneer Athletics LLC.  In the event that my/our child should become ill or injured while he/she is engaged in softball activities, either during practice, games, tournament, showcase events or while using the Batting Cages, I assume all risks and hazards incidental to such participation including transportation to and from such activities/events.  I/we do hereby waive, release, absolve and agree to hold harmless Little Pioneer Athletics LLC, its officers, directors, trainers, coaches, administrators, sponsors, attending physicians and any person transporting my child to and from any WV Lady Pioneers Travel Softball activity for any claim arising out of injury or illness or for the administration or failure to administer first aid and or medical attention

Should my child become ill or injured and I/we are not present and cannot immediately be contacted, I/we hereby appoint as legal guardian WV Lady Pioneers Travel Softball, its officer, directors, trainers, coaches, administrators for the limited purpose of defining, determining the necessity of and authorizing such medical treatment as they deem appropriate. I/We KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASEES or others and assume full responsibility for my participation WV Lady Pioneers Travel Softball is not responsible for any injuries or damage to property.

THANK YOU FOR CHOOSING WV Lady Pioneers Travel Softball

By signing below I acknowledge the agreement.